Terms

GLOBAL FASHION INCUBATOR

(Registered as: Team Glam Services Private Limited)

Global Immersion Program

TERMS OF ENROLMENT

These Terms of Enrolment (“Terms”) govern the contractual relationship between Global Fashion Incubator (“GFI”) registered as: Team Glam Services Private Limited and the enrolled candidate (“Candidate”) on making payment of the Advance Deposit.

SECTION A  —  DEFINITIONS

For the purposes of these Terms, the following definitions apply:

“Program”	The GFI global immersion trip for which the Candidate has enrolled, as described in the enrolment confirmation and/or invoice.
“Advance Deposit”	The non-refundable deposit amount paid by the Candidate at the time of enrolment confirmation.
“GFI”	Global Fashion Incubator (Registered as: Team Glam Services Private Limited) and its authorised representatives, employees, agents, and partners.
“Candidate”	The individual named in the invoice and/or enrolment confirmation.

SECTION B  —  PAYMENT TERMS

1.Enrolment is confirmed only upon credit to GFI’s designated bank account.

2.All disputes are subject to the exclusive jurisdiction of Delhi courts only.

3.All fees are quoted in INR unless explicitly stated otherwise. GFI shall not be liable for any currency conversion expenses or bank charges.

4.DDs/Cheques are subject to realisation.

SECTION C  —  VISA ASSISTANCE & FEES

5.Visa fees, consular fees, and visa appointment booking charges are not included in the Program cost unless explicitly stated. GFI’s visa team provides complete assistance; however, visa approval remains at the sole discretion of the respective Embassy, Consulate, or High Commission. GFI takes no guarantee of visa approval.

6.Where a Candidate independently manages their own visa application, the complete Advance Deposit is non-refundable in the event of a visa rejection, regardless of the reason.

7.Where a Candidate acts against the explicit written advice of GFI’s visa team at any stage of the visa application process, the complete Advance Deposit stands non-refundable in the event of a visa rejection.

8.In the event of delays in scheduling visa appointments due to non-availability of dates at the visa processing centres, Embassy, Consulate, or High Commission, the complete Advance Deposit will be transferred to a future GFI program. No cash refund shall be applicable.

9.Where delays in visa appointment booking or in procuring required documentation are attributable to the Candidate, or the candidate misses their visa appointment, GFI reserves the right to transfer the complete Advance Deposit to a future program. GFI shall not bear liability for missed program participation arising from such delays.

10.Where a Candidate is unable to produce documentation deemed satisfactory by GFI’s visa team or the Embassy, Consulate, or High Commission, GFI reserves the right to transfer the complete Advance Deposit to a future program.

11.If the candidate’s visa is received less than 7 days before the start of the trip or after the trip start date due to unexpected delays in visa processing by the respective Embassy / Consulate / High Commission, the complete advance deposit amount will be transferred to a future global immersion program.

SECTION D — SERVICES INCLUDED/EXCLUDED

12.Services included are subject to the Program selected and the Program brochure shared by GFI, the total Program fees typically includes the following, but may vary program to program:

• Return economy class flights from Delhi/Mumbai (where applicable);
• Accommodation on double sharing with breakfast at 3-star or equivalent hotels;
• Airport transfers and local public transport tickets for scheduled activities;
• Industry/academic visits, sightseeing, social events and other Program activities;
• On-ground coordination, mentorship, and support;
• Visa assistance and guidance, subject to SECTION C;
• Program delivery of the respective Program the Candidate is enrolled for.

Program schedules, activities, placements, and roles may vary based on availability and operational requirements.

13.Services Excluded unless expressly stated otherwise, the Program Fee does not include:

• Visa fees, VFS charges, travel or medical insurance;
• Meals not specified in the Program brochure;
• Personal expenses, shopping, laundry, excess baggage, and optional activities;
• Costs arising from itinerary changes requested by the Candidate;
• Additional costs due to delays, cancellations, missed flights, force majeure events, or Candidate non-compliance/negligence;
• Any item not expressly listed under “Services Included.”

 

SECTION E  —  CANCELLATIONS, TRANSFERS & REFUNDS

14.The Advance Deposit is strictly non-refundable in all circumstances except as explicitly stated in these Terms.

15.A transfer of the Advance Deposit to a future program is permitted only under circumstances explicitly recognised in these Terms and solely at GFI’s discretion.

16.A partial refund, as specified in the invoice and/or enrolment confirmation, is applicable exclusively where a Candidate formally communicates in writing that they choose not to reapply for any future season following a visa rejection. Not applicable in any other circumstance.

17.Any request for Advance Deposit transfer to a future program must be made in writing minimum 6 weeks before the Program Start Date. Requests received after this deadline will not be entertained and the entire amount paid will stand forfeited if the Candidate does not travel.

18.If a Candidate who has been granted a visa requests a transfer more than 6 weeks before the Program Start Date, no refund will apply in the event of a visa rejection upon reapplication in the subsequent season.

19.If a Candidate opts against travelling after procuring a visa, and this decision is made less than 6 weeks before the Program Start Date, the entire amount paid — including the Advance Deposit and all additional program fees — will be forfeited in full. GFI strongly recommends the Candidate inform the relevant Embassy, Consulate, or High Commission.

20.GFI reserves the absolute right to refuse any deposit transfer request that does not meet the conditions set out in these Terms.

20A.GFI-Initiated Cancellation — Non-Force Majeure.  In the event GFI elects to cancel the Program for reasons other than a Force Majeure Event — including insufficient enrolment, operational decisions, or commercial circumstances attributable solely to GFI — the following shall apply:

(a)  Where only the Advance Deposit has been paid: GFI shall, at the Candidate’s written election within 21 days of the cancellation notice, either (i) transfer the Advance Deposit in full to the next available program, or (ii) refund the complete Advance Deposit within 30 days.

(b)  Where further payments have been made to GFI: GFI shall refund all fees paid within 30 days of the cancellation notice.

(c)  The remedies in this clause constitute GFI’s entire and maximum liability for a GFI-initiated non-Force Majeure cancellation. No additional compensation, consequential damages, or indirect losses/claims are payable.

SECTION F  —  FORCE MAJEURE & THIRD-PARTY LIABILITY

21.Force Majeure Event  means any event or circumstance beyond GFI’s reasonable control — including acts of war or armed conflict, acts of God, pandemics, mass flight cancellations, airspace closures, strikes or industrial action affecting airlines, airports, ground transport, accommodation, or any other essential service, and regulatory actions affecting travel. The foreseeability or public reporting of a Force Majeure Event does not affect GFI’s rights under this section.

22.Where a Force Majeure Event renders it impossible, unsafe, or commercially unviable for GFI to deliver the Program in whole or in part, GFI’s liability is limited as follows. No cash refund or monetary compensation of any kind is payable under any circumstances. (a) Where only the Advance Deposit has been paid: the Advance Deposit is transferred to the next available GFI program in the following season. (b) Where further payments have been made: GFI will issue a credit shell equal to total fees paid less any Non-Recoverable Costs, redeemable against a future GFI program.

23.If a Force Majeure Event occurs during the Program and results in curtailment or early conclusion, GFI is not obligated to refund, credit, or compensate for unutilised program days, cancelled activities, or unaccessed accommodation. Where a mid-program flight cancellation occurs, any amounts recoverable directly from the operating airline will be passed through to the Candidate.

24.In the event of any disruption, the Candidate agrees to: promptly notify GFI in writing upon becoming aware of any issue; follow all advisories issued by GFI, airlines, airports, and government authorities; cooperate in good faith with any alternative arrangements GFI may propose; and refrain from holding GFI responsible for any ancillary personal costs — including accommodation, meals, rebooking fees, or other expenses — arising from the disruption.

24A.Restriction on False Statements. The Candidate agrees not to publish or communicate, on any platform or medium, any statement regarding GFI, its staff, or program partners that is factually false or misleading. Any breach of this clause entitles GFI to pursue applicable legal remedies, and any outstanding credits or deposits shall stand forfeited.

25.GFI is not liable for the failure or non-performance of any third-party service provider — including airlines, accommodation providers, ground transport operators, event venues, or partner institutions — whether or not such failure arises from a Force Majeure Event.

25A.Facilitator Role.  The Candidate acknowledges that GFI acts solely as a curator, facilitator, and coordinator of the Program and does not directly deliver internships, work assignments, events, or experiential activities. These components are managed by independent third-party partners whose requirements and decisions determine the nature and extent of any participation. Enrolment does not constitute employment or a guarantee of specific work outcomes, placements, or access to specific brands. GFI is not liable for any dissatisfaction or variation in experience arising from third-party partner decisions

25B.Flight Disruptions & Missed Connections.  GFI bears no liability for any costs, delays, or inconveniences arising from flight cancellations, delays, or missed connections, regardless of cause. All resultant expenses — including accommodation, meals, and rebooking — shall be borne by the candidate. GFI is not obligated to refund, credit, or compensate for unutilised program days, cancelled activities, or unaccessed accommodation. Where recoverable, any costs claimed from the relevant vendors will be passed through to the candidate upon receipt, without guarantee.

25C.Baggage & Personal Belongings.  GFI bears no responsibility for the loss, damage, delay, or misdirection of a Candidate’s personal baggage or belongings at any point during travel to, from, or within the program destination. Baggage-related claims are solely the responsibility of the operating airline or relevant carrier. Candidates are strongly advised to declare valuables at check-in and ensure their travel insurance includes adequate baggage and personal property cover. GFI will provide reasonable assistance, but assumes no financial liability in connection with baggage or personal property incidents.

25D.Discrimination and Third-Party Safety Incidents.  Where a Candidate believes they have encountered discriminatory, harassing, or hostile conduct by a third-party institution, government body, venue, or individual during the Program:

(a)  The Candidate shall promptly notify GFI’s accompanying program coordinator verbally or in writing.

(b)  GFI will document the Candidate’s account, engage with the relevant third party where practicable, and use reasonable endeavours to ensure the Candidate is not required to return unaccompanied to the location where the incident occurred.

(c)  GFI’s obligations are facilitative and advocacy-based only. GFI bears no legal responsibility for discriminatory or hostile acts committed by independent third parties. Any formal legal complaint must be pursued by the Candidate against the relevant party. GFI will provide reasonable documentary assistance, including written accounts, correspondence records, and a letter confirming the Candidate’s program participation.

(d)  Denial of access to premises or government facilities arising from a third party’s own security requirements or governmental authority does not constitute a breach of GFI’s obligations and gives rise to no entitlement to refund, transfer, or compensation.

25E.Accommodation Selection.  Accommodation is selected by GFI in good faith and to a reasonable standard. GFI accepts no liability for any conditions or circumstances beyond its direct control, including those outside the property. Any concerns regarding the accommodation itself are to be directed to the provider as an independent third party. In the unlikely event of a cancellation or change initiated by the provider, GFI will make best efforts to arrange a suitable alternative, and the Candidate agrees to cooperate reasonably with such arrangements.

SECTION G  —  LIMITATION OF LIABILITY

26.GFI’s total liability to any Candidate — whether in contract, tort, or otherwise — shall not exceed the total fees paid by the Candidate to GFI at the time of the claim. GFI is not liable for any indirect, consequential, special, or punitive losses, including loss of profit, loss of enjoyment, costs of alternative travel, medical expenses, or loss of personal property.

27.The Candidate accepts that international travel carries inherent risks and assumes full responsibility for them. GFI has no control over the decisions of foreign governments, aviation authorities, airlines, accommodation providers, third-party vendors or Embassies, and cannot be held liable for the consequences of their actions.

28.By enrolling, the Candidate confirms they will obtain comprehensive travel insurance prior to travel, covering trip cancellation, medical evacuation, flight disruption, Force Majeure events, baggage loss, health and medical emergencies, and loss of personal property. GFI is not liable for any loss that adequate insurance would have covered.

SECTION H  —  GENERAL PROVISIONS

29.These Terms constitute the entire agreement between GFI and the Candidate and supersede all prior communications.

30.If any provision is found invalid or unenforceable, the remaining Terms continue in full effect. No failure by GFI to exercise any right constitutes a waiver of that right.

31.By completing payment of the Advance Deposit, the Candidate confirms having read, understood, and unconditionally agreed to these Terms. This agreement is binding upon the Candidate and their legal heirs, legal guardians, successors, and representatives.

31A.Consumer Rights and Mandatory Statutory Protections.  Where a Candidate is resident in a jurisdiction that affords mandatory consumer protection rights that cannot be excluded or limited by contract — including but not limited to the European Union, United Kingdom, or Australia — nothing in these Terms shall be construed to limit, exclude, or waive any such mandatory statutory right. GFI’s contractual remedies operate in addition to, and not in substitution of, any statutory rights the Candidate may possess under applicable law.

SECTION I  —  HEALTH & MEDICAL

32.GFI is not a medical service provider and does not offer medical supervision, emergency response, or healthcare at any point during the Program. Candidates are solely responsible for their own physical and mental health throughout participation. Candidates with pre-existing medical conditions are advised to consult a qualified physician prior to travel and must carry all required medication and documentation independently.

33.In the event a Candidate experiences a medical emergency, illness, or injury during the Program, GFI will make reasonable efforts to assist in contacting local emergency services or medical facilities. Such assistance is facilitative only and does not constitute assumption of liability. All medical costs, hospitalisation charges, evacuation expenses, and related costs are the sole responsibility of the Candidate and must be covered by their travel insurance.

34.GFI bears no liability for any illness, health condition, or medical consequence — including communicable disease, injury, or aggravation of a pre-existing condition — during or after the Candidate’s return from the Program. The Candidate acknowledges that international travel carries inherent health risks and accepts full responsibility for any post-travel health outcomes.

35.Emergency Contact and Pre-Departure Disclosure.  Prior to the Program Start Date, each Candidate must submit to GFI in writing:

(a)  The full name, relationship, and reachable contact number of at least one Emergency Contact person not travelling on the Program.

(b)  Disclosure of any medical condition or known psychological condition that may require emergency intervention during the Program, or may affect GFI’s ability to provide facilitative assistance under Clauses 30 and 32. All disclosures are treated as strictly confidential and used solely for emergency response planning.

Failure to provide an Emergency Contact does not relieve GFI of its facilitative obligations but materially limits GFI’s ability to provide timely coordinated assistance. GFI shall not be held liable for any delay in emergency response directly attributable to the Candidate’s failure to submit this information. GFI will not use medical disclosures to exclude, disadvantage, or discriminate against any Candidate.